Accounts Receivable Specialist

Job Locations US-MO-Earth City
ID 2022-1502
Category
Finance
Position Type
Regular Full-Time

About Us

Interface Systems is a leading managed service provider delivering business security, managed network, UCaaS, and business intelligence solutions to distributed enterprises. We enhance security, streamline connectivity, optimize operations and reduce IT costs, maximizing ROI for the nation’s top brands. Our company vision is to enable enterprises to innovate faster and adapt to market forces. We bring this to life through our mission of inspiring B2C enterprises to deliver amazing customer experiences by safeguarding people and assets, enabling seamless connectivity solutions, and uncovering business insights. 

 

Our mantra as a team is relentless customer support. We are passionate, and quite honestly obsessed, about delivering an amazing customer experience. We do this through fostering an Interface company culture for our employees focused around collaboration, commitment and fun. Come join our dynamic and growing team and make a direct impact in a company committed to growth and transformation, all in service of delighting our customers and our employees. 

Overview

The Accounts Receivable Specialist will ensure that Customer invoice deliverables are produced and provided to customer according to customer requirements within agreed upon formats and timing. All external and internal deadlines must be met in regards to job duties and assignments. This position is responsible for accurate, efficient and timely month-end close; timely cash collections for assigned customers; and creating and maintaining procedural documentation for all assigned strategic accounts.

 

Ideal candidate will be within St. Louis Metropolitan area.

Responsibilities

  • Reports and deliverables are produced timely and accurately
  • Ensure accuracy and timeliness of assigned customer invoice delivery and other customer account adjustments
  • Prepare and review special handling account deliverables for consistency and accuracy which may include additional Excel files, 3rd party invoice portals, or EDI processing
  • Develop relationships with assigned customer base and understand customer requirements
  • Understand customer invoicing needs and provide solutions
  • Ensure timely payment from assigned customer base
  • Work with internal and external customers to ensure accurate cash application
  • Assist with various account receivable issues based on departmental goals and objectives
  • Perform collections calls and resolutions to open balances within established quota
  • Ability to analyze customer ledger entries and statuses and how to proceed with collection
  • Ability to recognize cash application issues and communicate resolution appropriately
  • Communicate and coordinate with necessary internal teams to resolve billing and service-related problems and disputes
  • Negotiate payment terms on past due accounts
  • Assist in ensuring Dynamics NAV customer records are accurate, not exclusive to proper tax exemption status
  • Onboard new strategic customers by creating a user guide to detail the sales order through invoice delivery per customer contracts and requirements
  • Responsible for the compilation of audit requests for various audits
  • Special Projects as assigned not exclusive to acquisitions, NAV programming changes, procedural changes, and training

Qualifications

  • Minimum B.S. degree in Accounting or related field
  • Microsoft Office programs including Excel, Word, and Outlook. MS Access and Visio are a plus
  • Microsoft Dynamics NAV or experience with Organizational ERP system
  • Minimum 4-5 years’ experience related to billing and collections
  • Strong knowledge of sales and invoicing procedures and workflows

EEO Statement

Interface Systems will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment, without regard to their race, color, religion, sex, age, sexual orientation, gender identity, national origin, status as a protected veteran, or individual with a disability. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment, or recruitment advertising; layoff or termination; for rates of pay or other forms of compensation; and selection for training, including apprenticeship.  
 
Interface Systems will, in all solicitations or advertisements for employees placed by or on behalf of the Interface Systems, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, status as a protected veteran, or individual with a disability.  

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